Contents

  1. Online Training
  2. Building Access
  3. Access Requirements
  4. Foreign Visitor Requirements
  5. Roles and Responsibilities
  6. Questions?

1. Online Training

To access TARLA, the following training modules must be completed through our online training platform:

  • General Health and Safety Orientation (HSO)
  • User Safety Orientation
  • Radiation Awareness (if applicable)
  • Laboratory Safety (if applicable)

Log in using your TARLA User Portal credentials. For technical issues, please contact: useroffice@tarla-fel.org.
We highly recommend completing your training before arriving on site to reduce check-in time.

Additional training may include:

  • Beamline-Specific Orientation (BSO)
  • Experiment-Specific Safety Instructions

2. Building Access

The main entrance to TARLA is the gate of the TARLA facility located within Ankara University’s Gölbaşı Campus.
First-time users must check in User Office to complete the entry process. A photo will be taken for the access badge.

Users with valid access cards may move freely in authorized zones but cannot escort unbadged visitors unless explicitly authorized.

3. Access Requirements

To receive a TARLA facility access badge, users must:

  • Be registered in the TARLA User Portal
  • Belong to an institution with a valid User Access Agreement
  • Be listed as a team member in an approved project
  • Complete all required safety trainings
  • Present valid government-issued photo ID
  • Be at least 18 years old

4. Foreign Visitor Requirements

Non-Turkish citizens should check Turkish visa requirements via e-Visa Turkey.
Invitation letters can be requested via useroffice@tarla-fel.org. Please allow sufficient time for visa processing.

5. Roles and Responsibilities

  • Spokesperson: Responsible for overall experiment coordination

Responsibilities of the Project Spokesperson

The project spokesperson submitting a proposal for experimental work at the TARLA facility is responsible for the following:

  • Ensuring that all information provided in the project proposal and any supporting documents is accurate, complete, and up to date.
  • Promptly notifying the TARLA User Office of any changes to the project, and ensuring the proposal documentation is updated accordingly.
  • Ensuring that all team members handling hazardous materials or using specialized equipment receive the necessary training and have the required experience in compliance with applicable laws and TARLA’s health and safety policies.

Note: Basic safety training is provided by TARLA. Task- or hazard-specific training is the responsibility of the project spokesperson.

  • Informing all team members about the potential risks associated with the experimental work and the necessary precautions to minimize exposure or hazards.
  • Securing all necessary permits and documentation for the import of any materials or samples from abroad in accordance with national regulations.

The spokesperson acts as the primary point of contact between the project team and TARLA throughout the proposal submission, approval, and experiment execution phases, and is responsible for ensuring that all work complies with TARLA’s policies and procedures.

  • Research Team Members: Must comply with all safety regulations

Responsibilities of Project Team Members Conducting Experiments at TARLA

Only project team members who have received appropriate training and possess sufficient experience are authorized to handle hazardous substances or equipment at TARLA. The responsibilities of authorized team members are as follows:

  • Understand their responsibilities and conduct their work in a safe and responsible manner to protect their own health and safety, as well as that of others who may be affected by their actions or negligence.
  • Comply with relevant legal regulations, the applicable standards set by regulatory authorities, and TARLA’s health and safety policies, principles, procedures, and practices.
  • Adhere to the rules and safety measures outlined in the experiment documentation approved through the TARLA user system.
  • Ensure that they have received and understood all safety training, procedures, and relevant safety information from their supervisor and/or TARLA Health & Safety unit before beginning any work involving hazardous materials. This training must include the proper use and maintenance of protective equipment, safety devices, and personal protective equipment (PPE).

Note: Basic safety training specific to the TARLA facility is provided by the TARLA Health & Safety unit.

  • Provide appropriate containers and disinfectants for the transportation and handling of hazardous materials.
  • Ensure that hazardous waste is disposed of in accordance with TARLA’s waste management procedures.
  • Keep work areas clean, organized, and safe; clean and/or disinfect any spills, contaminated equipment, surfaces, or floors during and after the experiment. Each team member is individually responsible for their own workspace and jointly responsible for the condition of shared areas.
  • Follow proper hygiene practices to prevent personal exposure and cross-contamination.
  • Immediately notify the TARLA Health & Safety unit in case of any exposure, accident, or malfunction of safety or containment equipment, and complete and submit an Incident Report Form to the appropriate personnel.

These responsibilities must be fulfilled completely by all team members to ensure a safe and accountable research environment at TARLA.

  • TARLA Authorized Personnel: Provide access, training, and safety oversight

Responsibilities of TARLA Authorized Personnel

Authorized personnel at TARLA (including supervisors, responsible experts, and coordinators) are responsible for ensuring that workers under their supervision have the necessary work authorization, safety training, personal protective equipment (PPE), and other required controls in place to perform their duties safely. When needed, they should consult TARLA’s Health and Safety (HSE) unit to ensure compliance with legal and institutional safety requirements.

The responsibilities of TARLA Authorized Personnel include:

  • Being familiar with their responsibilities and performing their duties in a safe and responsible manner to protect their own health and safety, as well as the safety of others who may be affected by their actions or negligence.
  • Cooperating with their supervisors and working in accordance with the instructions of the TARLA HSE unit or any other regulatory body tasked with enforcing safety measures.
  • Ensuring that they have received proper work authorization, which includes safety training, PPE, and all relevant safety information from their supervisor and/or TARLA HSE unit before beginning work in areas where hazardous materials are present or other risks exist.
  • Immediately reporting any unsafe acts, conditions, or behaviors to their supervisor or the TARLA HSE unit.

Fulfilling these responsibilities is essential to maintaining a safe and sustainable working environment at TARLA.

6. Questions? For check-in, access, or training assistance:
📧 useroffice@tarla-fel.org
📞 +90 (312) 484 43 84
🕓 Monday–Friday, 09:00–18:00

Contents

  1. Online Training
  2. Building Access
  3. Access Requirements
  4. Foreign Visitor Requirements
  5. Roles and Responsibilities
  6. Questions?

1. Online Training

To access TARLA, the following training modules must be completed through our online training platform:

  • General Health and Safety Orientation (HSO)
  • User Safety Orientation
  • Radiation Awareness (if applicable)
  • Laboratory Safety (if applicable)

Log in using your TARLA User Portal credentials. For technical issues, please contact: useroffice@tarla-fel.org.
We highly recommend completing your training before arriving on site to reduce check-in time.

Additional training may include:

  • Beamline-Specific Orientation (BSO)
  • Experiment-Specific Safety Instructions

2. Building Access

The main entrance to TARLA is the gate of the TARLA facility located within Ankara University’s Gölbaşı Campus.
First-time users must check in User Office to complete the entry process. A photo will be taken for the access badge.

Users with valid access cards may move freely in authorized zones but cannot escort unbadged visitors unless explicitly authorized.

3. Access Requirements

To receive a TARLA facility access badge, users must:

  • Be registered in the TARLA User Portal
  • Belong to an institution with a valid User Access Agreement
  • Be listed as a team member in an approved project
  • Complete all required safety trainings
  • Present valid government-issued photo ID
  • Be at least 18 years old

4. Foreign Visitor Requirements

Non-Turkish citizens should check Turkish visa requirements via e-Visa Turkey.
Invitation letters can be requested via useroffice@tarla-fel.org. Please allow sufficient time for visa processing.

5. Roles and Responsibilities

  • Spokesperson: Responsible for overall experiment coordination

Responsibilities of the Project Spokesperson

The project spokesperson submitting a proposal for experimental work at the TARLA facility is responsible for the following:

  • Ensuring that all information provided in the project proposal and any supporting documents is accurate, complete, and up to date.
  • Promptly notifying the TARLA User Office of any changes to the project, and ensuring the proposal documentation is updated accordingly.
  • Ensuring that all team members handling hazardous materials or using specialized equipment receive the necessary training and have the required experience in compliance with applicable laws and TARLA’s health and safety policies.

Note: Basic safety training is provided by TARLA. Task- or hazard-specific training is the responsibility of the project spokesperson.

  • Informing all team members about the potential risks associated with the experimental work and the necessary precautions to minimize exposure or hazards.
  • Securing all necessary permits and documentation for the import of any materials or samples from abroad in accordance with national regulations.

The spokesperson acts as the primary point of contact between the project team and TARLA throughout the proposal submission, approval, and experiment execution phases, and is responsible for ensuring that all work complies with TARLA’s policies and procedures.

  • Research Team Members: Must comply with all safety regulations

Responsibilities of Project Team Members Conducting Experiments at TARLA

Only project team members who have received appropriate training and possess sufficient experience are authorized to handle hazardous substances or equipment at TARLA. The responsibilities of authorized team members are as follows:

  • Understand their responsibilities and conduct their work in a safe and responsible manner to protect their own health and safety, as well as that of others who may be affected by their actions or negligence.
  • Comply with relevant legal regulations, the applicable standards set by regulatory authorities, and TARLA’s health and safety policies, principles, procedures, and practices.
  • Adhere to the rules and safety measures outlined in the experiment documentation approved through the TARLA user system.
  • Ensure that they have received and understood all safety training, procedures, and relevant safety information from their supervisor and/or TARLA Health & Safety unit before beginning any work involving hazardous materials. This training must include the proper use and maintenance of protective equipment, safety devices, and personal protective equipment (PPE).

Note: Basic safety training specific to the TARLA facility is provided by the TARLA Health & Safety unit.

  • Provide appropriate containers and disinfectants for the transportation and handling of hazardous materials.
  • Ensure that hazardous waste is disposed of in accordance with TARLA’s waste management procedures.
  • Keep work areas clean, organized, and safe; clean and/or disinfect any spills, contaminated equipment, surfaces, or floors during and after the experiment. Each team member is individually responsible for their own workspace and jointly responsible for the condition of shared areas.
  • Follow proper hygiene practices to prevent personal exposure and cross-contamination.
  • Immediately notify the TARLA Health & Safety unit in case of any exposure, accident, or malfunction of safety or containment equipment, and complete and submit an Incident Report Form to the appropriate personnel.

These responsibilities must be fulfilled completely by all team members to ensure a safe and accountable research environment at TARLA.

  • TARLA Authorized Personnel: Provide access, training, and safety oversight

Responsibilities of TARLA Authorized Personnel

Authorized personnel at TARLA (including supervisors, responsible experts, and coordinators) are responsible for ensuring that workers under their supervision have the necessary work authorization, safety training, personal protective equipment (PPE), and other required controls in place to perform their duties safely. When needed, they should consult TARLA’s Health and Safety (HSE) unit to ensure compliance with legal and institutional safety requirements.

The responsibilities of TARLA Authorized Personnel include:

  • Being familiar with their responsibilities and performing their duties in a safe and responsible manner to protect their own health and safety, as well as the safety of others who may be affected by their actions or negligence.
  • Cooperating with their supervisors and working in accordance with the instructions of the TARLA HSE unit or any other regulatory body tasked with enforcing safety measures.
  • Ensuring that they have received proper work authorization, which includes safety training, PPE, and all relevant safety information from their supervisor and/or TARLA HSE unit before beginning work in areas where hazardous materials are present or other risks exist.
  • Immediately reporting any unsafe acts, conditions, or behaviors to their supervisor or the TARLA HSE unit.

Fulfilling these responsibilities is essential to maintaining a safe and sustainable working environment at TARLA.

6. Questions? For check-in, access, or training assistance:
📧 useroffice@tarla-fel.org
📞 +90 (312) 484 43 84
🕓 Monday–Friday, 09:00–18:00

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